Job biodata format in Hindi: नौकरी के लिए बायोडाटा, from पिता का नाम to घोषणा

Two documents, one word — and this is the one you hand to an employer

In Hindi-speaking India the word बायोडाटा is used for two documents that have nothing to do with each other. A rishta comes through a relative and somebody says “बायोडाटा भेज दीजिए”, and they mean a marriage proposal sheet, with the horoscope rows and the family on it. A block office, a private इंटर कॉलेज or a firm advertising for a कंप्यूटर ऑपरेटर says exactly the same sentence and means a one-page personal record: पिता का नाम, जन्म तिथि, your qualifications with the marks, whatever work you have done, and a signed घोषणा at the foot. This page is about the second one only. The marriage one has its own Hindi guide on this site and it is linked at the end, because a page written for one is close to useless for the other.

The people who ask for this document in Hindi are specific and they are not hard to picture: the जन सेवा केंद्र that needs a second operator, an इंटर कॉलेज looking for a लिपिक, a mill office in Kanpur, a नगर पालिका contract post, a chemist’s shop, a coaching institute, a diagnostic centre. The advertisement is in Hindi, the form handed across the counter is in Hindi, and the clerk who files your page works in Hindi all day. A biodata in हिन्दी is read faster there, and more usefully, its rows line up with the columns of the register your details are going to be copied into by hand.

One thing has to be said plainly before the rest of the page, because it decides whether any of this applies to you. If your application goes through a company’s careers portal or a job site — anything you upload rather than hand over — then the document read at the other end is a résumé, not a biodata. Files arriving that way are usually put through an applicant tracking system before a person opens them, and that software is looking for job titles, dates and skills it can pull into fields. A tabular sheet that opens with पिता का नाम gives it almost nothing to index. There is a free résumé builder on this site, linked at the foot of this page, and if you are applying that way, that is honestly where you should be.

The last thing worth settling early is that a Hindi biodata is not an English one put through a translator. The labels are conventional, and conventional means an office recognises them without reading them: शैक्षणिक योग्यता, कार्य अनुभव, कौशल, प्रमाण पत्र एवं प्रशिक्षण, घोषणा. So are the names of the examinations. A Gorakhpur desk reads हाई स्कूल and इंटरमीडिएट; SSC and HSC belong to Maharashtra and Gujarat, and a page carrying them in a UP office reads as a template somebody downloaded and did not change. That recognition is most of what the Hindi version buys you, which is why the useful part of this page is the vocabulary rather than the theory.

The sheet, block by block, with the labels an office expects

प्रीति’s biodata has six blocks: व्यक्तिगत विवरण, शैक्षणिक योग्यता, कार्य अनुभव, कौशल, प्रमाण पत्र एवं प्रशिक्षण and घोषणा. Here is what goes in each of them, in Hindi, with the decisions a Hindi-medium applicant actually has to make.

1. 01

   The header: the name, and the line that names the post

   The top of the page — the name, one line saying what you have studied and which post this is for, then the town, the phone number and an email address.

   प्रीति’s header is three short things and nothing else: प्रीति यादव, then the line “बी.ए. (2025) · पद हेतु आवेदन: कंप्यूटर ऑपरेटर”, then गोरखपुर, उत्तर प्रदेश with a mobile number and an email address beside it. That middle line is worth copying word for word, because पद हेतु आवेदन is the phrasing a Hindi office uses on its own forms. Written as “जॉब के लिए” it says the page was typed at home by somebody guessing; written the conventional way it says you have filled in one of these before.

   Name the post exactly as the advertisement named it. If the विज्ञप्ति says कंप्यूटर ऑपरेटर, the header says कंप्यूटर ऑपरेटर — not “कंप्यूटर का काम” and not a broader title you think sounds better. Offices advertising three posts at once sort the pile by that line, and a sheet that does not say which post it is for goes to the bottom of the pile or into the wrong one.

   Two parts of the header stay in Latin whatever else happens. The email address, because an address written in Devanagari cannot be typed back into a browser by the person holding your page. And the digits of the phone number, because they get dialled. Keep the digits in one set through the whole document — the sample uses Latin digits for the phone, the dates, the years and the percentages, which is what almost every office now does — and use the number that is actually answered during office hours.

2. 02

   व्यक्तिगत विवरण: the eight rows a Hindi form asks for

   The block that decides whether your page looks like the proforma the office already uses, or like something borrowed from somewhere else.

   The eight, in the order the sample prints them: पिता का नाम — श्री रामप्रसाद यादव. माता का नाम — श्रीमती सरोज देवी. जन्म तिथि — 17 जून 2004. लिंग — महिला. वैवाहिक स्थिति — अविवाहित. राष्ट्रीयता — भारतीय. ज्ञात भाषाएँ — हिन्दी, भोजपुरी, अंग्रेज़ी (पढ़ना, लिखना, बोलना). स्थायी पता — मकान सं. 214, बिछिया कॉलोनी, गोरखपुर 273001, उत्तर प्रदेश. That is the whole personal block a private employer in a Hindi-speaking state expects, and a page that leaves half of it out looks incomplete to the person who has to file it.

   श्री and श्रीमती are not decoration on the parents’ rows; leaving them off is the kind of thing an older clerk notices. Write both names as they are printed on your certificates rather than as the family shortens them, because these two rows are what an office cross-checks your marksheet against when two applicants share a name. On a Marathi page the mother’s row would carry सौ. instead of श्रीमती, which is one of the few real differences between the two label sets.

   जन्म तिथि goes in with the month spelled out — 17 जून 2004 — so that nobody has to decide whether 06/17 or 17/06 was meant, and take the date from your हाई स्कूल प्रमाण पत्र rather than from memory or from an Aadhaar card. In UP and Bihar the date on the high school certificate is the one every later office treats as official, and a biodata that disagrees with it creates a problem at the verification stage that is tedious to undo. The age itself does not go on the page: it goes stale, the date does not.

   ज्ञात भाषाएँ carries the bracket — (पढ़ना, लिखना, बोलना) — and it is worth being honest inside it, because a firm that needs Hindi correspondence typed, not merely spoken, is asking a real question and can test the answer in two minutes. भोजपुरी on the list earns its place for a counter job where people walk in speaking it; it earns nothing on a post where the work is correspondence. Where your English is reading and writing but not confident speech, say so the way the experienced sample does: अंग्रेज़ी (पढ़ना, लिखना).

3. 03

   Your name in Devanagari or in Roman, and what to do when the form is in English

   The one script decision on a Hindi biodata that can cost you at the verification stage rather than merely look untidy.

   The rule is simple: the page answers the document that asked for it. A Hindi advertisement and a Hindi form get a Hindi biodata with the name in Devanagari — प्रीति यादव — because that is what the clerk will copy into the register. An English advertisement and an English form get an English page with the name in Roman. What does not work is a Devanagari name at the top of a page attached to an English form, because then somebody else transliterates your name for you, and their spelling is the one that goes into the file.

   Underneath that sits a rule that matters more: one Roman spelling, everywhere, for life. Preeti, Priti and Pritee are three different candidates as far as a scrutiny clerk is concerned, and the spelling that settles it is the one printed on your हाई स्कूल certificate, because that is the document every later verification works back to. Use it on every English form, every email address you apply from, and every file name. If your certificate spelling and your Aadhaar spelling already differ, apply with the certificate spelling and carry the other document to explain it, rather than choosing whichever looks better this week.

   हस्ताक्षर in Hindi is completely normal and perfectly valid, and so is signing in English on a Hindi page — offices see both every day. What they do not want is a signature that has changed shape since your certificates were issued. Pick the one you use on bank documents, sign the printed copy in ink above your typed name, and keep it identical on the biodata, the application form and the receipt you sign when handing the file in.

4. 04

   श्रेणी, आधार and the rows a सरकारी form adds

   What a government-adjacent notification asks for beyond the eight rows, and whether any of it belongs on the sheet itself.

   The eight personal rows cover a private employer completely. A सरकारी or semi-government notification usually wants four more: अभ्यर्थी की श्रेणी — सामान्य, अन्य पिछड़ा वर्ग, अनुसूचित जाति or अनुसूचित जनजाति — along with पत्राचार का पता where it differs from the permanent one, आधार संख्या, and the पंजीकरण संख्या or रोल नंबर that the online application gave you.

   Add them only when the notification asks for them. The श्रेणी row in particular is not a default: a private firm never asked, it cannot use the answer, and handing it over unasked is a decision you would not make deliberately. Hindi templates circulating on WhatsApp routinely ship with that row already in place, which is how it ends up on pages going to shops and clinics. If your form asks, put it in; otherwise leave it off and answer it on the form where it was actually asked.

   पत्राचार का पता deserves a line whenever you are living away from home while you apply — a call letter posted to गोरखपुर while you are in नोएडा is a post you never hear about again. Give both addresses, label them, and put the phone number against the one where somebody will actually receive the letter.

5. 05

   शैक्षणिक योग्यता: हाई स्कूल, इंटरमीडिएट and the board’s own name

   The block a Hindi-medium applicant most often gets wrong, because one state’s examination vocabulary has been copied onto another state’s certificates.

   प्रीति’s three lines run newest first. बी.ए. — समाजशास्त्र, दीन दयाल उपाध्याय गोरखपुर विश्वविद्यालय, 2022 — 2025, with कुल 66.8% · द्वितीय श्रेणी and the optional subjects named. इंटरमीडिएट (कला), राजकीय बालिका इंटर कॉलेज, गोरखपुर — यू.पी. बोर्ड, 2022, 71.4%. हाई स्कूल, सरस्वती शिशु मंदिर, बिछिया, गोरखपुर — यू.पी. बोर्ड, 2020, 78.2%. Institution, board or university, years, marks: four facts on every line, including the school lines a fresher has no business dropping yet.

   Use the board’s own names for its examinations. UP Board calls them हाई स्कूल and इंटरमीडिएट and a UP office reads those two words without pausing. In Bihar, बिहार विद्यालय परीक्षा समिति calls the tenth मैट्रिक and the twelfth इंटरमीडिएट, and मैट्रिक is the right word to use there. 10वीं and 12वीं are understood everywhere but read as informal on a document that will be filed. SSC and HSC are Maharashtra and Gujarat vocabulary and they do not belong on a यू.पी. बोर्ड line at all.

   The board name goes on the biodata in its short, recognised form — यू.पी. बोर्ड, or बी.एस.ई.बी. in Bihar. The full formal name, उत्तर प्रदेश माध्यमिक शिक्षा परिषद्, प्रयागराज, belongs on a form that gives you a whole line for it, not on a sheet where it would push the marks off the row. If your board was CBSE or ICSE, name it as such and keep the rest of the line in Hindi; nobody expects a board’s registered name to be translated.

   Copy the marks off the marksheet and leave them alone. 66.8% is 66.8%, not 67%, and द्वितीय श्रेणी is what the degree says whatever you feel about it — the figure on your page gets compared with the figure on the certificate at the same table, and the person doing the comparing is not looking for a reason to be generous. One more distinction the block itself hides: the biodata shows the session, 2022 — 2025, but a form asking उत्तीर्ण वर्ष wants the year you passed, which is 2025. Both are right in their own place, and writing the session into the उत्तीर्ण वर्ष box is a very common way to have a form sent back.

6. 06

   कार्य अनुभव: a जन सेवा केंद्र counts, and here is how to say so

   What a small-town fresher actually has behind them, and how to write it in Hindi so that it reads as work rather than as time that passed.

   प्रीति has one entry: डाटा एंट्री प्रशिक्षु, जन सेवा केंद्र (CSC), बिछिया, गोरखपुर, फरवरी 2025 — जुलाई 2025. Under it, two lines. The first says she filled आधार, आयुष्मान and वृद्धावस्था पेंशन applications online, प्रतिदिन औसतन 40 से 50 फ़ॉर्म. The second says she scanned applicants’ documents into files, made out receipts, and matched the नकद रजिस्टर at the end of the day.

   The numbers are what turn that from a claim into information. 40 से 50 फ़ॉर्म a day tells an employer hiring a कंप्यूटर ऑपरेटर the exact thing they want to know, which is whether you can work at speed with a queue in front of you. Wherever you have a number — forms a day, students in a batch, counters handled, the size of the register — put it in. Where you have none, name the actual system instead: the portal, the software, the register, the machine.

   The failure specific to Hindi here is the empty verb. “कंप्यूटर का कार्य किया”, “कार्यालय में सहयोग किया”, “अनुभव प्राप्त किया” — grammatical, polite and entirely without content, and a screener reads three of them and moves on. Say what you touched and what came out of it, in the same plain Hindi you would use telling a neighbour what the job involved.

   Everything counts and goes in with its dates: unpaid help at the family shop, three months at a coaching class, a training stint, a stall at a mela, a village survey you were paid daily wages for. A short कार्य अनुभव block is a great deal better than an empty one, and an employer reading a fresher’s page is checking whether you have ever had to turn up somewhere at a fixed time, not whether you have a career.

7. 07

   कौशल: the टंकण row that gets tested the same afternoon

   Three labelled rows rather than a scatter of words, and one of them is a claim the office can check in five minutes.

   The sample’s three: कंप्यूटर — MS Word · MS Excel · इंटरनेट एवं ई-मेल · CSC पोर्टल · स्कैनिंग और प्रिंटिंग. टंकण — हिन्दी 30 शब्द प्रति मिनट (कृतिदेव तथा मंगल यूनिकोड) · अंग्रेज़ी 35 शब्द प्रति मिनट. अन्य — गोरखपुर मंडल में कहीं भी कार्य करने को तैयार · तुरंत कार्यभार ग्रहण कर सकती हूँ. Software names stay in Latin because that is how they appear on the screen and on your CCC certificate; everything around them is Hindi.

   Name the keyboard layout on the टंकण row, not just the speed. कृतिदेव is the old non-Unicode font a great many typists in UP and Bihar learned on; मंगल is the Unicode layout that government typing tests are conducted in. Somebody fluent at 30 words a minute in कृतिदेव can be badly slow in मंगल, and a typing test at the counter is exactly where that shows up. Say which one you are quick in, say if you are comfortable in both, and practise the other before the test rather than after it.

   The अन्य row exists to answer the two questions a small employer always asks out loud: how far will you travel, and when can you start. गोरखपुर मंडल में कहीं भी कार्य करने को तैयार and तुरंत कार्यभार ग्रहण कर सकती हूँ answer both in one line each. Note the सकती in the second, which agrees with प्रीति; a man’s page says सकता हूँ. It is the same agreement that catches people out in the घोषणा at the foot of the sheet.

8. 08

   प्रमाण पत्र एवं प्रशिक्षण: the short list an office will ask to see

   Two or three lines, each one a document you can put on the table the moment somebody asks for it.

   प्रीति lists two: CCC (कोर्स ऑन कंप्यूटर कॉन्सेप्ट्स) — NIELIT, 2023 · ग्रेड B, and ‘ओ’ स्तर (O Level) प्रमाण पत्र — NIELIT अध्ययन केंद्र, गोरखपुर, 2024. For clerical and operator posts across UP and Bihar this is the block that decides eligibility rather than merely decorating it: notifications frequently name CCC as the minimum computer qualification, and an O Level certificate answers it comfortably. Give the awarding body and the year on every line, and the grade where you have one worth printing.

   Keep the list to things that exist on paper. A course you attended without a certificate is not a certificate, and it is the line somebody asks about. Carry स्वप्रमाणित छायाप्रतियाँ — self-attested photocopies — of everything you have listed, in the order you listed them, because the office that asks to see one will ask to see all of them at the same sitting.

9. 09

   घोषणा: मैं घोषणा करता हूँ, or करती हूँ

   The closing block, and the single most-noticed slip on a Hindi biodata — one letter, and it tells the reader the page was downloaded rather than written.

   प्रीति’s reads: मैं घोषणा करती हूँ कि ऊपर दी गई समस्त जानकारी मेरी जानकारी एवं विश्वास के अनुसार सत्य और सही है। Below it, स्थान: गोरखपुर, then दिनांक: 8 सितंबर 2026, then a ruled line above the printed name for the हस्ताक्षर. That is the whole block, and it is what turns a list of rows into a statement somebody has put their name to.

   The verb agrees with you and not with the template. A man writes करता हूँ; a woman writes करती हूँ. The experienced Hindi sample on this site, मनोज कुमार वर्मा, carries मैं घोषणा करता हूँ for exactly that reason. This is the error a Hindi reader spots instantly and forgives least, because it does not look like a typing slip — it looks like a page copied from somebody else and never read to the end. Check it every time you reuse the file, particularly if the copy came from a friend.

   The wording itself is flexible and all the usual forms are accepted: मैं घोषणा करता / करती हूँ, मैं प्रमाणित करता / करती हूँ, एतद्द्वारा घोषणा करता / करती हूँ. Keep it to one sentence, keep सत्य और सही rather than inventing something more formal, and make दिनांक the day you actually hand the page over — a declaration dated four months ago on a freshly printed sheet is the second thing people notice. Sign in ink on the printed copy, and leave the ruled line in place in the PDF so there is somewhere to sign in the room.

Questions people actually ask