8 formal letters that open finished.

About this letter maker

A formal letter is a short, structured document addressed to a named person or office — a letterhead, a date, an addressee block, a subject line, a body and a signature — written when something needs to be on record rather than merely said.

This editor opens on a finished letter of the type you pick, with every block already in place and filled in with a realistic example. There are eight types: a leave application, a cover letter for a job application, an offer letter, an appointment letter, an experience letter, a relieving letter, an NOC, and a self-declaration. You type over the example rather than assembling a letter from an empty page, which is the difference between knowing the format and having to remember it.

The eight are genuinely different documents, not one template with the subject line changed. A leave application asks a manager for dates and hands over the work; a cover letter argues for a candidate against a specific role; an offer letter states pay, joining date and conditions; an appointment letter is the terms of employment in letter form; an experience letter certifies dates, designation and conduct; a relieving letter confirms a last working day and a completed notice period; an NOC records that an employer does not object, for a visa, a passport or a second engagement; and a self-declaration states facts in the first person, signed and dated.

The panel beside the page keeps a checklist rather than a score. It looks for the parts a formal letter is judged on — that there is a date, a named addressee rather than a blank one, a subject line that says what the letter is about, a sign-off, and a letter that stays on one page — and it names what is missing instead of printing a number. Six letterhead templates are available — Formal, Classic, Letterhead, Emblem, Sanad and Nib — running from a plain sans letterhead over a hairline to a crest for a trust or a society, a bilingual head that sets a Marathi or Hindi organisation name at the same weight as its English one, and a personal monogram on laid writing paper. Switching between them carries your text across untouched.

The download is a PDF with real selectable text, and it is normally one page because a formal letter that runs to two has usually said too much. It costs nothing on all six letterheads, needs no account and carries no watermark, so there is no point at which a finished letter becomes unavailable to you. There is nothing to buy and nothing renews on its own. Your draft is saved in your own browser as you type and nowhere else. Each of the eight types also has a written guide on this site that explains the letter block by block and covers the situations it changes for — a school leave application against an office one, an internship offer against a full-time one, an NOC for a visa against one from a landlord.

Who this is for

• Employees writing a leave application, a resignation-adjacent relieving request, or a letter that needs to sit in a file afterwards.
• Candidates who need a cover letter to send alongside a resume, addressed to a named person rather than to whom it may concern.
• Employers and HR teams issuing an offer, an appointment, an experience or a relieving letter, who need the conventional blocks present and consistent.
• Anyone who needs an NOC or a signed self-declaration for a visa, a passport, an admission or a form that asked for one by name.

Common questions

Which letter formats does PaperKit have?

PaperKit has eight formal letter formats: leave application, cover letter for a job application, offer letter, appointment letter, experience letter, relieving letter, NOC (no objection certificate) and self-declaration. Each opens in the maker as a finished letter you type over, and each has its own written guide explaining the letter block by block.

What are the parts of a formal letter?

A formal letter in India conventionally carries a letterhead with the sender's name and contact details, the date, the addressee block naming a person or an office, a subject line stating what the letter is about, the body, and a sign-off with a signature and designation. A self-declaration is the usual exception: it dates itself at the foot beside the signature rather than at the top.

Does the letter maker check my letter?

The panel beside the page keeps a checklist, not a score. It looks for a date, a named addressee, a subject line, a sign-off and a letter that fits on one page, and it names whatever is missing rather than printing a number you would then try to raise. Nothing on the checklist blocks a download.

Is the letter PDF free, and can I edit it later?

The letter PDF is free to download with no account, no card and no watermark on all six letterheads. Your letter is saved in your own browser as you type, so it is still there when you come back to change a date or a name, and switching letterhead carries the text across untouched. There is no premium letterhead and nothing to unlock at the download step, and no PaperKit PDF carries a watermark.